Board of Commissioners
Board of Commissioners
STAFF MEETING AGENDA LANCASTER COUNTY BOARD OF COMMISSIONERS TUESDAY, DECEMBER 10, 1998 - 8:00 A.m. COUNTY-CITY BUILDING - ROOM 113 AGENDA ITEM 1 APPROVAL OF STAFF MEETING MINUTES OF NOVEMBER 19 (TRI-COUNTY RETREAT WITH DOUGLAS AND SARPY COUNTIES), NOVEMBER 24 AND DECEMBER 1, 1998 2 ADDITIONS TO AGENDA 3 8:00 am COMMISSIONER MEETING REPORTS - (See Item #14) 4 8:30 am COMPREHENSIVE PLAN UPDATE, ADDITION OF 1.5 SQUARE MILES OF LOW DENSITY RESIDENTIAL WEST OF DENTON - Mike DeKalb, Planning Department 5 8:45 am AGREEMENT WITH CITY OF WAVERLY FOR PLACEMENT OF A SIDEWALK WITHIN COUNTY RIGHT-OF-WAY ON AMBERLY ROAD - Don Thomas, County Engineer 6 9:00 am ATTENTION CENTER FINANCING - Dave Kroeker, Budget & Fiscal Director; Michelle Schindler, Deputy Attention Center Director 7 9:45 am CONFERENCE ON PLANNING OF NEW INSTITUTIONS FOR JUVENILES Michelle Schindler, Deputy Attention Center Director 8 10:00 am PENDING LITIGATION - Mike Thew, Chief Deputy County Attorney 9 10:15 am BENEFITS FOR UNREPRESENTED, UNCLASSIFIED EMPLOYEES John Cripe, Classification and Pay Manager; Diane Staab, Deputy County Attorney 10 ACTION ITEMS a. Set Meeting with Lt. Governor-elect David Maurstad b. Set Date for Mid-Year Budget Review 11 CONSENT ITEMS 12 ADMINISTRATIVE OFFICER REPORT a. Discussion Regarding the County Board Adopting a Family for the Holidays 13 PENDING 14 DISCUSSION OF BOARD MEMBER MEETINGS a. Ecological Advisory Committee - Heier b. Master Plan Steering Committee - Hudkins c. Joint Budget Committee - Campbell, Steinman d. Public Building Commission - Campbell, Steinman e. Board of Health - Hudkins 15 SCHEDULE OF BOARD MEMBER MEETINGS a. Parks & Recreation Advisory Board - Thursday, December 10, 1998 at 4:00 p.m., at the County-City Building, Room 112 - Heier b. Government Access & Information Committee - Wednesday, December 16, 1998 at 12:00 p.m., at the County-City Building, Room 206 - Steinman 16 INVITATIONS TO BOARD MEMBERS a. Cornhusker State Games Holiday Gathering - Thursday, December 10, 1998 from 5:00 to 8:00 p.m., at the Ramada Plaza Hotel, Nebraska Ballroom, 141 N. 9th Street b. Aliant Communications Holiday Party - Thursday, December 10, 1998 from 4:30 to 6:30 p.m., at the Lincoln Country Club 3200 S. 24th Street c. Open House & Ribbon Cutting for the Community Transition Program - Friday, December 11, 1998 at 9:00 a.m., at the Heather, 2039 "Q" Street d. Holiday Open House at Haven Manor - Tuesday, December 15, 1998, from 2:00 to 6:00 p.m., at 6330 Platte Avenue e. Lincoln Convention & Visitors Bureau Holiday Reception Wednesday, December 16, 1998 from 3:00 to 5:00 p.m., at 1135 "M" Street, 3rd floor, The Lincoln Room f. State Title Services, Inc., 20th Anniversary and Holiday Celebration - Thursday, December 17, 1998 at 6:00 p.m., at the Cornhusker Hotel Ballroom g. First Semester D.A.R.E. Graduations: Thursday, December 17, 1998 at 7:00 p.m., at Sprague/Martell Community Center; Monday, December 21, 1998, at 7:00 p.m, at Waverly Hamlow Elementary School Gymnasium; Monday, January 4, 1999 at 7:00 p.m., at Oak Valley School District #13 (NW 27th and W. McKelvie Road); and Thursday, January 14, 1998 at 7:00 p.m, at Villa Marie School, Catholic Retreat Center h. Reception for Mr. Hilton Rogers - Thursday, January 7, 1999 from 2:00 to 4:00 p.m., at the Cass County Courthouse, 346 Main Street, Room 101, Plattsmouth, NE 17 CORRESPONDENCE TO THE COUNTY BOARD 18 CORRESPONDENCE FROM THE COUNTY BOARD 19 AGENDA ITEMS FOR COUNTY BOARD MEETING OF DECEMBER 15, 1998 a. Appointments to the Ecological Advisory Committee b. County Keno Satellite Application of Coaches Sports Bar & Grill, 640 W. Prospector Court 20 EMERGENCY ITEMS AND OTHER BUSINESS
MINUTES LANCASTER COUNTY BOARD OF COMMISSIONERS COUNTY-CITY BUILDING - ROOM 113 THURSDAY, DECEMBER 10, 1998 8 A.M. Commissioners Present: Linda Steinman, Chair Kathy Campbell Bernie Heier Commissioners Absent: Larry Hudkins Steve Svoboda Others Present: Diane Staab, Deputy County Attorney Susan Starcher, County Clerk's Office AGENDA ITEM 1 APPROVAL OF STAFF MEETING MINUTES OF NOVEMBER 19 (TRI-COUNTY RETREAT WITH DOUGLAS AND SARPY COUNTIES), NOVEMBER 24 AND DECEMBER 1, 1998 MOTION: Heier moved and Campbell seconded approval of the minutes of November 19, November 24 and December 1, 1998. On call Heier, Campbell and Steinman voted aye. Motion carried. 2 ADDITIONS TO AGENDA a. Health Department 3 COMMISSIONER MEETING REPORTS - (See Item No 14) a. Ecological Advisory Committee - Heier Heier reported that three new members will be added to the committee. He noted that Wilderness Park remains a concern and that they are currently in mediation which will continue for approximately ten months. b. Master Plan Steering Committee - Hudkins No report given. 3 COMMISSIONER MEETING REPORTS CONTINUED: c. Joint Budget Committee - Campbell, Steinman Campbell reported that Kit Boesch, Human Services Administrator, discussed the interest she is receiving from individuals on the Homeless Team issue. Campbell stated a report was heard from the Funders Group regarding the possibility of preparing criteria for capital campaigns because a great deal of infrastructure in human services was built in the 1960's and now needs repair or they need more space. Campbell stated Woods is interested in giving a grant to the Human Services Federation for $200,000 to update the technology of human services agencies. Campbell reported that the Joint Budget Committee will be recommending to the City Council and the County Board that joint budget allocations be frozen for the next year because United Way is going to use a new allocation process and they will not be able to review the agencies and requests in time to give the City Council and County Board the necessary information. Steinman discussed Region V funding to the Community Mental Health Center. She reported that Jill Rubottom, Region V Alcohol, Substance Abuse and Mental Health Director, has indicated that if Medicaid funds are used for patients, Region V cannot pay more for those patients because it would be illegal. Steinman stated most of the patients at the Community Mental Health Center are Medicaid patients and that she is concerned about how the difference will be made up. After speaking with George Hanigan, Community Mental Health Center Director, Steinman stated he has indicated that he believes the difference will be made up by Region V by placing monies into another category. Steinman also reported that the State feels the Mental Health Center is sending too many patients to the Regional Center and that they may stop providing some services to limit access. Campbell suggested that Hanigan be scheduled on a "staff" meeting to give a presentation regarding the partnership process and mental health commitments. d. Public Building Commission - Campbell, Steinman Campbell reported that the monitors in the Chambers cannot be used because they are not television monitors. It was suggested that a television be placed in the Chambers and that the City and County split the cost which would be $250 each. Also discussed were security issues in connection with the east Chamber doors. Campbell stated Building and Safety will be consulted about removal of the doors. It was also suggested that the doors be used as an exit only with cost to be approximately $1000 to $1200 for the necessary hardware. The City and the County, Campbell stated, may have to pay $25,000 each to repair the membrane under the marble around the County-City Building. She stated Sampson Construction was the only company which bid on the item. Other items discussed were the furniture for the Hall of Justice and Law Enforcement Center, a multi-year contract with NEBCO for the parking lot, interest in the police building, Trabert and the Old Federal Building and a half day meeting with the City Council to discuss property issues, future issues and land issues. Heier asked about the possibility of demolishing Trabert and building the new Attention Center at the location. Campbell stated she has made the comment to the Public Building Commission that they only sell Trabert under the condition that it never be demolished because of the historic preservation. Steinman stated she didn't think there was enough land to build the new Attention Center there. Heier stated he would like to review the possibility. 2 ADDITIONS TO THE AGENDA a. Health Department Heier referred to a news release, dated November 23, 1998, in connection with the World Aids Daylight Candle Vigil and asked if the aids cases in Nebraska are moving in from other states or if they're contracted within the State. Campbell stated she didn't know the answer and suggested contacting the individual who works with Aids cases at the Health Department. 4 COMPREHENSIVE PLAN UPDATE, ADDITION 1.5 SQUARE MILES OF LOW DENSITY RESIDENTIAL WEST OF DENTON - Mike Dekalb, Planning Department Mike DeKalb, Planning Department, distributed documentation (Exhibit A) and gave a brief explanation of a proposed Comprehensive Plan amendment along West Denton Road. The proposal would designate over 1.5 square miles of additional land as "Low Density Residential" in the Comprehensive Plan. 5 AGREEMENT WITH CITY OF WAVERLY FOR PLACEMENT OF A SIDEWALK WITHIN COUNTY RIGHT-OF-WAY ON AMBERLY ROAD - Don Thomas, County Engineer Don Thomas, County Engineer, stated that the City of Waverly has applied for a grant to build an eight foot wide sidewalk/trail which would narrow as it approaches Ash Hollow and crosses over onto the County right-of-way. He explained there is a ten foot platform of shoulder between the edge of the pavement and the head walls of the culvert under Ash Hollow. Thomas stated the sidewalk will dip up over onto the shoulder next to the head wall and that chain link fence will be installed on the head wall as well as guardrails in between the sidewalk and the shoulder of the pavement. Thomas explained that the City of Waverly needs a letter from the County granting them permission to occupy the County right-of-way, but because the time frame is critical, he proceeded to draft a letter granting them permission subject to a more formal agreement and conditions. He noted he has asked the City of Waverly for written confirmation that they concur with the conditions pending the formal agreement. Thomas referred to a map of Waverly contained in the Commissioners Information Packet and explained that at a later date Waverly may want to place a sidewalk along the top of the back slope from 143rd Street heading toward the trail that is being proposed. 10 ACTION ITEMS a. Set Meeting with Lieutenant Governor-elect David Maurstad Steinman stated Commissioner Campbell, Kit Boesch and she would be meeting with Lieutenant Governor-elect David Maurstad on Wednesday, December 16, 1998 at 1:30 p.m. to discuss Position Papers. Campbell suggested the County Board speak to the Lancaster County Senate delegation over lunch again this year. b. Set Date for Mid-Year Budget Review It was the consensus of the Board to set the date for the Mid-Year Budget Review for Thursday, February 4, 1999 at the Mental Health Center or Aging. 6 ATTENTION CENTER FINANCING - Dave Kroeker, Budget and Fiscal Director; Michelle Schindler, Deputy Attention Center Director Dave Kroeker, Budget and Fiscal Director, explained that the County Board approves a resolution every year regarding building projects and summarized the following documents contained in the Commissioners Information Packet: * Powers and Duties of the County Board to Provide Buildings * Building Fund Budget * Budget Highlights of the 1998-1999 Proposed Budget * Building Fund Budget from Fiscal Year 1999 Budget Highlights * Fiscal Year 1998 Budget Highlights Kroeker also gave a brief summary of documentation distributed (Exhibit B) in connection with the County's Debt Service Commitment. He noted the following projects fall under the debt service commitment: * Health Department building * 2200 St. Mary's to be paid off with the 2004 levy * Engineer facility to be paid off with the 2005 levy * Motor Vehicle facility to be paid off with the 2006 levy Kroeker noted that he also placed the Attention Center projected in the debt service commitment and did not include miscellaneous projects which could be $300,000 to $500,000 a year. Campbell stated they have completed the Needs Assessment and Program Statement and have authorized the design development. She suggested that the financial team now be brought in. Hille stated they are at a stage where, from a financing standpoint, they should be dealing with dollars which are well defined in each component of the project. Kroeker stated that two to three years ago the County sought a request for proposal for a financial consultant to help with bond issues and Bill Giovanni of Ameritas was selected. Hille stated he hopes to appear before the County Board to fully apprize the Commissioners on what has transpired between the Phase II program and the initial schematic plans in January. He also stated that at that time they would hopefully know more about the site location and begin laying the ground work for the next phase. Hille stated he has talked with Kroeker regarding the program budget as established and they have discussed how much money they should be trying to allocate for site and utility costs. Hille stated he has spoke to individuals from New Mexico, Arizona, Michigan, Illinois and Minnesota regarding secure juvenile facilities in connection with where they are at in the process and their budgets. He indicated price per square foot range $180 to $200 and as low as $125 to $130. Campbell stated when other facilities were built, such as the jail, they had a team of individuals which met weekly to give brief updates once construction actually began and suggested that the Attention Center come before the County Board once or twice a month to work through unresolved issues. In response to a statement made by Heier, Hille said he has copies of new plans which are built and one set of plans for for a facility which is under construction in Indiana. Heier stated he is concerned not by whether they need the facility, but by what is done inside the facility. He stated he doesn't want to detain juveniles for months and months. Hille stated the plan for the new facility is based upon short term stay and low numbers. Heier commented that he would prefer that they seek resources available in the State rather than the community. Heier asked why assessments aren't conducted at the present time. Michelle Schindler, Deputy Attention Center Director, stated that probation uses the risk assessment for youths referred through Juvenile Court. She stated there would have to be system changes or people coming together to make decisions on detention. Campbell agreed with Heier and stated that was an issue which was left unresolved. She stated that the committee needs to be brought back before the County Board to discuss the issue. Heier also stated he would like to see someone from outside the system conduct the assessment. Campbell suggested holding the meetings on Tuesday for approximately two hours in length with a set agenda. Hille suggested that Heier be included when looking at possible sites. Campbell asked if they could have their first work session regarding the Attention Center on Tuesday, January 5, 1999 from 10 a.m. to 12 p.m. to discuss the site and assessment center. Hille stated he would also like to give a briefing on the process of design at that meeting. Heier asked about the property east of Sutherlands. Hille stated that property is owned by the State Corrections Department and at the present point in time they are not interested in selling. He stated they do have other land which has excellent potential. 7 CONFERENCE ON PLANNING OF NEW INSTITUTIONS FOR JUVENILES - Michelle Schindler, Deputy Attention Center Director Michelle Schindler, Deputy Attention Center Director, explained that there is a conference scheduled in March regarding planning of new juvenile institutions. She stated the cost is covered by the National Institute of Corrections (NIC) with the exception of costs to and from the airport. Schindler suggested that a Commissioner or Dave Kroeker attend the conference. Kroeker commented that they would be better served by authorizing a Commissioner to attend. In response to a question asked by Campbell, Heier responded that he would attend the conference. Campbell stated that it would be helpful if Kerry Eagan, Chief Administrative Officer, and Jim Hille, Sinclair Hille and Associates Inc., also attend. MOTION: Campbell moved and Heier seconded to authorize Dennis Banks, Attention Center Director; Michelle Schindler, Deputy Attention Center Director; Greg Pettibone, Facility Design Representative, Project Manager; Kerry Eagan, Chief Administrative Officer; Bernie Heier, Commissioner and Jim Hille, Sinclair Hille and Associates Inc. to attend a conference in connection with planning of new institutions for juveniles from Monday, March 8 through Friday, March 12, 1999. On call Campbell, Heier and Steinman voted aye. Motion carried. 8 PENDING LITIGATION - Mike Thew, Chief Deputy County Attorney MOTION: At 10 a.m. Campbell moved and Heier seconded to enter into executive session for the purpose of discussing pending litigation. On call Heier, Campbell and Steinman voted aye. Motion carried. MOTION: At 10:25 a.m. Campbell moved and Steinman seconded to exit executive session. On call Campbell, Steinman and Heier voted aye. Motion carried. 9 BENEFITS FOR UNREPRESENTED, UNCLASSIFIED EMPLOYEES - John Cripe, Classification and Pay Manager; Diane Staab, Deputy County Attorney Diane Staab, Deputy County Attorney, stated she prepared two resolutions regarding benefits. One for elected officials and the other would cover Unrepresented/Unclassified employees, including Chief Deputies. She explained that everyone would be eligible for health insurance, deferred compensation and the County holidays, however, employees in the elected officials and Unclassified categories would have access to health insurance and the retirement plan upon their appointment. Ron Todd, Personnel Director, stated that directors employed by the City of Lincoln are fully vested from day one and asked if the County has discussed that option for elected officials. Staab stated she was not aware of her office reviewing the legalities of that option. Mike Thew, Chief Deputy County Attorney, stated at one time there were provisions to keep the plan qualified for federal tax purposes. He stated they have not reviewed recently the status of those stipulations for Internal Revenue Service purposes. The County Board requested that those provisions be reviewed. Staab stated she could also inquire about vesting. Staab proceeded and stated all employees would be automatically enrolled in the following after a six month waiting period: Post Employment Health Plan (PEHP) Long Term Disability (except for public safety personnel) All employees, except for elected officials and bailiffs, would receive and would be able to use upon appointment: Vacation leave - as accrued Sick leave - as accrued Personal holidays (one every two months during first six months of employment) Funeral leave (bailiffs have also) Campbell stated she felt that funeral leave should be omitted for bailiffs. Staab stated she added that newly appointed department heads would be allowed to use up to 80 hours of vacation upon appointment, at the Board's discretion. In response to a question from Campbell, John Cripe, Classification and Pay Manager, stated they have visited with the Sheriff and the Fraternal Order of Police regarding the Post Employment Health Plan and at the present time they are not interested in participating. Terry Wagner, County Sheriff, addressed sick leave accrual in the Sheriff's Office and asked if the captains would top out at a different rate as a captain than they would as a sergeant. Cripe stated there is approximately 100 hours difference. He explained that there is a clause in the resolution that grandfathers an existing benefit. Cripe explained if an individual were promoted to captain and currently had 1900 hours of sick leave they would keep the 1900 hours unless they used sick leave and fell below that level. If the individual came in under 1800 hours and the cap was 1800, the individual would continue earning hours until they capped out at 1800 hours. Bill Jarrett, Chief Deputy Sheriff, asked if the same would apply to vacation leave. Cripe stated the carry over for vacation would not be different, however, the accrual rates are different. He explained that if an individual were earning at the 198 hour level as a deputy and then moved to a captain they would retain the 198 hours. If an individual was earning 164 hours and was promoted and then met the 20 years of employment they would then be earning 184 hours. In response to a question asked by Wagner, Cripe stated if the individual was currently earning longevity pay they would continue to earn it upon promotion. Wagner asked if there was a way to segregate the captains. Todd suggested giving them the 14 hours of vacation and 100 hours of sick leave. Thew suggested they review vacation and sick leave accrual for the Sheriff's Office. Thew then suggested that those individuals over the cap retain what they have over the cap or receive a pay out and then begin earning and accruing at the same rate as everyone else. In response to a question from Steinman, Cripe stated they could take the 14 hours of vacation leave for anyone over 20 years, place it in a bank and then begin with the new accrual rate. Cripe also stated longevity pay could be rolled over, at the current rate of pay, into their salary. Campbell suggested bringing the issue back to the County Board in one month to allow the County Attorney's Office to speak with Public Employees Benefit Services Corporation (PEBSCO) and review any legal issues and to also allow Personnel to review people and numbers. 11 CONSENT ITEMS 12 ADMINISTRATIVE OFFICER REPORT a. Discussion Regarding the County Board Adopting a Family for the Holidays It was the consensus of the County Board to adopt a family from Lincoln Action Program and that the Adopt a Family office party will be on Thursday, December 17, 1998. 13 PENDING ADJOURNMENT By direction of the Chair the meeting was adjourned.