Lancaster County
Board of Commissioners
Board of Commissioners
lancaster.ne.gov
STAFF MEETING AGENDA
Lancaster County Board of Commissioners
Thursday, July 2, 1998 - 8:00 a.m.
County-City Building - Meeting Room #113
AGENDA ITEM
1 APPROVAL OF STAFF MEETING MINUTES OF JUNE 25, 1998 AND
MEETING WITH CHINN PLANNING ON JUNE 11, 1998
2 ADDITIONS TO AGENDA
3 8:00am COMMISSIONER MEETING REPORTS - See Item #11
4 8:30am BUDGET WORKING SESSION
Dave Kroeker, Budget & Fiscal Officer
5 9:00am INSURANCE BROKER RFP
Sue Eckley, Workers' Compensation & Risk Manager;
Vince Mejer, Purchasing Director;
Doug Cyr, Deputy County Attorney
6 9:15am PENDING LITIGATION; SALE OF REAL PROPERTY
Doug Cyr, Deputy County Attorney;
Diane Staab, Deputy County Attorney
7 ACTION ITEMS
a. Purchase of New Hard Drives for Premise, C#98wlaw, for
$4,410.14 from the County and $1,102.54 from the City
(total $5,512.68) from the 1998 Microcomputer Fund
b. Microcomputer Request from County Attorney, C#98171, for
$3,827 from Microcomputer Fund for a Laptop
8 CONSENT ITEMS
9 ADMINISTRATIVE OFFICER REPORT
a. Pre-Paid Legal Services for Employees
b. Equipment Purchased by Cedars Youth Services for
Staff Secure Facility
c. Additional Funds in PEBSCO Retirement Plan
d. Meeting with Hanna:Keelan Re: Human Services Needs
Assessment Executive Committee
10 PENDING
11 DISCUSSION OF BOARD MEMBER MEETINGS
a. Chamber Agricultural Committee - Hudkins
b. Security Subcommittee - Steinman
12 SCHEDULE OF BOARD MEMBER MEETINGS
a. Master Plan Steering Committee - Thursday, July 2, 1998,
at 1:00 p.m., at the County-City Building, Room #106
Hudkins
b. Ecological Advisory Committee - Tuesday, July 7, 1998,
at 7:00 a.m., at the County-City Building, Room #106
Tussing
c. City-County Common Budget Hearings - Thursday, July 9,
1998, at 12:15 p.m., at the County-City Building, Room
#113 - All Commissioners
d. Parks & Recreation Advisory Committee - Thursday, July 9,
1998, at 4:00 p.m., at the County-City Building,
Commissioners Hearing Room - Tussing
13 INVITATIONS TO BOARD MEMBERS
14 CORRESPONDENCE TO THE COUNTY BOARD
a. Letter from Public Facilities Re: Privatized Development
and Financing of Detention Facilities
15 CORRESPONDENCE FROM THE COUNTY BOARD
16 AGENDA ITEMS FOR COUNTY BOARD MEETING OF JULY 7, 1998
17 EMERGENCY ITEMS AND OTHER BUSINESS
MINUTES
Lancaster County Board Of Commissioners
County-City Building
Meeting Room #113
Thursday, July 2, 1998
8:00 a.m.
Commissioners Present: Linda Steinman, Chair
Larry Hudkins
Darlene Tussing
Steve Svoboda
Commissioners Absent: Kathy Campbell
Others Present: Kerry Eagan, Chief Administrative Officer
Dave Kroeker, Budget & Fiscal Officer
Melissa Koci, County Clerk's Office
AGENDA ITEM
1 APPROVAL OF MINUTES OF THE COUNTY BOARD OF COMMISSIONERS MEETING
OF JUNE 25, 1998 AND CHINN PLANNING MEETING OF JUNE 11, 1998.
MOTION: Hudkins moved and Tussing seconded approval of the minutes of the
County Board of Commissioners meeting of June 25, 1998 and Chinn
Planning meeting of June 11, 1998. On call Tussing, Hudkins,
Svoboda and Steinman voted aye. Motion carried.
2 ADDITIONS TO THE AGENDA
There were no additions to the agenda.
3 COMMISSIONERS MEETING REPORTS (See Item 11)
a. Chamber Agricultural Committee - Hudkins
Hudkins did not attend the Chamber Agricultural Committee meeting due
to a timing conflict.
b. Security Committee - Steinman
Hudkins asked who attended the meeting.
Steinman indicated Karen Flowers, District Court; Laurie Yardley,
County Court; and Les Grunke, Juvenile Court were the representatives
that attended the meeting. Steinman stated the layouts for all the
floors were brought to the meeting and it was decided how the
committee will deal with policies relating to security. She said
eventually the committee will be divided into two sub subcommittees.
One of the committees will look at visitors to the building, visitors
to specific offices and deliveries to the building and the other
subcommittee would look at after hours issues.
Steinman also said the committee discussed who will have to enter the
magnetic monitoring system. She said every employee and every visitor
to the building except for law enforcement and people who will be
parking under the building will have to use the magnetic monitoring
system.
Hudkins asked if the judges were included.
Steinman indicated the judges will be parking underneath the building.
c. Region V - Tussing
Tussing indicated the committee discussed the behavioral health design
update which has been causing a time delay for the bidding as well as
putting in authorization. Tussing also stated they discussed the new
short term residential provider which will be closing in Hastings on
October 1, 1998. Tussing also discussed the child's one time funding
grant for the Attention Center.
4 BUDGET WORKING SESSION - Dave Kroeker, Budget & Fiscal Officer
Dave Kroeker, Budget & Fiscal Officer, appeared and submitted
documentation regarding Lancaster County's budget (Exhibit A).
Kroeker indicated he does not have the budgets for the Bridge &
Special Road Fund, Highway Fund, Grant Fund and the Inheritance Tax
and Development Fund.
Hudkins asked about the County Attorney and Public Defender's budget.
Kroeker stated there were two $12,000 contracts added and one
additional FTE plus the extension of another contract that were added.
Hudkins questioned the increase in the Mental Health budget and the
contract that the County has for $50 an hour for services even if the
service lasts only 5 minutes.
Steinman stated she received a copy of a request for a legal opinion
regarding compensation services for the Mental Health Board from Bruce
Medcalf and she will give a copy to the Commissioners.
Kroeker indicated Kerry Eagan will follow up on the status of the
opinion request.
Kroeker reported there was not a big change to the keno fund and a
minor adjustment on the transfer to the building fund. He also stated
the amount from taxes on the building fund will change. Kroeker
indicated there was a decrease in the group insurance and the
Cornhusker Place rent will have no change.
Steinman indicated she would like to discuss the technology costs.
She reported the issue for the Technology Committee is whether they
will use the country docket or not.
Tussing asked when the Board got back on the country docket.
Steinman said when and if it is decided to go to the country docket,
there needs to be the same technology in every room. She stated there
are 16 courtrooms; 8 district, 3 juvenile and 5 county and it would
cost at least $10,000 per courtroom for the technology. Steinman
indicated if the County has equipment that is supportable, someone
will have to maintain and take care of the equipment.
Kroeker asked if $640,000 would cover all the costs.
Steinman said yes.
Kroeker asked the number of portables needed.
Steinman indicated two.
Kroeker reported the contingency is a transfer to the building fund.
He indicated $2,025,000 has been budgeted for master plan furnishings,
technology & security, which will cover more of the furnishings. He
indicated not to lower the estimated budget but maybe increase it at
some point in time.
Hudkins said to bring it up at the Steering Committee with Don Killeen.
Steinman stated the committee discussed having a receptionist to guide
people around the building.
Kroeker indicated he would change the technology contingency and
transfer it to the building fund and in the building fund it will be
combined with other items.
Kroeker stated a Polygraph Operator and new radios were added to the
Sheriff's budget and monies were added to the mobile data terminals.
Kroeker also reported when the Community Mental Health Center
submitted their budget they lowered the amount that goes to Region V.
Region V usually sends it back to the County for a match. Kroeker
stated the original budget was $139,035 and it was increased to
$318,212 for a $179,177 addition. He said the addition will have no
impact to property taxes and the County will receive the revenue back.
Kroeker indicated he would increase the General Assistance budget by
$10,000 for primary medical care.
Hudkins asked if there was any money left in the keno fund.
Kroeker stated there is $514,885 allocated for master plan furnishings
& equipment that can be reduced.
Hudkins asked about Emergency Services request for radios.
Kroeker indicated they did not make the deadline for the request.
Hudkins also requested Vince Mejer, Purchasing Director, to look into
Sinclair Hille's contract regarding the specifications.
Steinman stated last year the LAP Rural budget went up $31,504 and
this year the request is for $33,306.
5 INSURANCE BROKER RFP - Sue Eckley, Workers' Compensation &
Risk Manager; Vince Mejer, Purchasing Director; Doug Cyr,
Deputy County Attorney
Sue Eckley, Workers' Compensation & Risk Manager, appeared and
submitted documentation regarding the Insurance Broker RFP.
Eckley reported there were eight applications sent out to brokerage
firms and she only received three back. She indicated the committee
consisting of Dave Kroeker, Vince Mejer, Doug Cyr and Larry Pelan from
NACO interviewed the three brokerage firms and agreed upon Aon Risk
Services as the brokerage firm with the highest qualifications.
Eckley stated she contacted the references for Aon Risk Services and
indicated the RFP pricing is $22,500 for the first year with a 10%
maximum increase for subsequent years of contract. She also stated
the agency would provide insurance brokerage services, claims
management services and loss control at no additional charge.
Eckley said Aon Risk Services consider themselves to be the County's
advocate and a troubleshooter. She also indicated they have a good
working relationship with many insurance companies and are the largest
of the three brokers who submitted bids.
Eckley reported Harry Koch is currently the County's broker and have
increased coverage at little or no cost to Lancaster County. Eckley
indicated she proposed to attempt to do a lock in of policy form and
pricing for five years, but Harry Koch does not currently write any
coverages on a 5-year guarantee for anyone.
Eckley stated UNICO proposed to review all policies carefully to take
out any restrictive terms and conditions. She said UNICO is currently
the broker on the County's auto fleet and has done an excellent job of
servicing. Eckley stated UNICO charges the County $3,800 to
administer the auto contract.
Steinman indicated to Eckley to choose which ever one company she is
most comfortable with.
Eckley stated it would either be Aon Risk Services or UNICO Group.
Vince Mejer, Purchasing Director, said another agent can represent
Koch if the County wishes.
Eckley indicated the renewals for the contract are due by September 30, 1998.
6 PENDING LITIGATION; SALE OF REAL PROPERTY - Doug Cyr,
Deputy County Attorney; Diane Staab, Deputy County Attorney
MOTION: Tussing moved and Svoboda seconded to enter Executive
Session at 9:44 a.m. for discussion of pending litigation
and sale of real property. On call Hudkins, Svoboda,
Tussing and Steinman voted aye. Motion carried.
MOTION: Tussing moved and Hudkins seconded to exit Executive
Session at 10:02 a.m. On call Tussing, Hudkins, Svoboda
and Steinman voted aye. Motion carried.
7 ACTION ITEMS
a. Purchase of New Hard Drives for Premise, C#98wlaw, for
$4,410.14 from the County and $1,102.54 from the City
(total $5,512.68) from the 1998 Microcomputer Fund
b. Microcomputer Request from County Attorney, C#98171,
for $3,827 from Microcomputer Fund for a Laptop
MOTION: Hudkins moved and Tussing seconded approval of the action
items. On call Svoboda, Tussing, Hudkins and Steinman vote aye.
Motion carried.
8 CONSENT ITEMS
9 ADMINISTRATIVE OFFICER REPORT
a. Pre-Paid Legal Services for Employees
Eagan indicated he received a call from a salesman who wants to make a
presentation to County employees about a benefit that is already
available to employees. Eagan stated he will ask him to call Mike
Thew or Doug Cyr and let either of them go through the legal service
the salesman wants to provide.
b. Equipment Purchased by Cedars Youth Services for Staff
Secure Facility
Eagan reported the equipment was already purchased and Jim Blue wants
to know what to do with the equipment. Eagan indicated the equipment
available is one 27" tv, one 19" tv, two VCR's, a Sony mini-stereo
system and a Motorola Beeper. The Board agreed to keep the 19" tv and
a VCR for Board use, and retain the other equipment for possible use
at the Attention Center.
c. Additional Funds in PEBSCO Retirement Plan
Eagan indicated PEBSCO has the additional funds available and he is
going to put an employee paycheck notice on the next paycheck. He
said PEBSCO will also distribute information regarding the funds to
the employees.
d. Meeting with Hanna:Keelan Re: Human Services Needs
Assessment Executive Committee
Eagan indicated an executive committee needs to be identified to
oversee the implementation of the Human Services Needs Assessment.
Eagan also said a Needs Assessment Steering Committee needs to be
appointed.
10 PENDING
12 SCHEDULE OF BOARD MEMBER MEETINGS
a. Master Plan Steering Committee - Thursday, July 2,
1998, at 1:00 p.m., at the County-City Building, Room
#106 - Hudkins
b. Ecological Advisory Committee - Tuesday, July 7, 1998,
at 7:00 a.m., at the County-City Building, Room #106 -
Tussing
c. City-County Common Budget Hearings - Thursday, July 9,
1998, at 12:15 p.m., at the County-City Building, Room
#113 - All Commissioners
d. Parks & Recreation Advisory Committee - Thursday, July
9, 1998, at 4:00 p.m., at the County-City Building,
Commissioners Hearing Room - Tussing
13 INVITATIONS TO BOARD MEMBERS
14 CORRESPONDENCE TO THE COUNTY BOARD
a. Letter from Public Facilities Re: Privatized
Development and Financing of Detention Facilities
15 CORRESPONDENCE FROM THE COUNTY BOARD
16 AGENDA ITEMS FOR COUNTY BOARD MEETING OF JULY 7, 1998
17 EMERGENCY ITEMS AND OTHER BUSINESS
18 ADJOURNMENT
At the direction of the Chair, the meeting was adjourned.
Kandra Hahn
Lancaster County Clerk